Repeated charges
Spot matching charges within an invoice or across invoices in a wider audit.
3PL invoice audit
The invoice. The agreed rate. The difference.
Check the charges on your fulfillment invoice against the commercial terms you supply. Start with one invoice, then choose wider coverage if you need it.
Potential discrepancies need review. They are not recovered money.
Invoice reviewSample data
Invoice total$645.00
Potential difference$98.00
FindingDifference
Rate mismatchInvoice row 3 · PICK EACH
$30.00Unsupported feeInvoice row 4 · PEAK SURCHARGE
ReviewLine-math mismatchInvoice row 5 · STORAGE BIN
$18.00Possible duplicateInvoice row 7 · B2B CASE
$50.00One unpriced fee is held for review and excluded from the total.
Inspect the source rows Fictional invoice. Potential differences are not recovered money.
The review
Small details. Real billing questions.
Each check follows the records you provide. Open the evidence and decide whether a charge needs a conversation.
Fees without a matching rate
See service codes missing from the supplied terms. Missing terms do not prove an overcharge.
Totals that do not add up
Compare the line total with the quantity multiplied by the billed unit rate.
Rates that differ from the agreement
Compare billed rates with supplied rates, including supported tiers and minimums.
- 01
Add your invoice and rate card
Use the terms that apply to that billing period. Supported USD CSV files can be checked automatically.
- 02
Review the differences
See the billed amount, expected amount, and source row behind each potential discrepancy.
- 03
Keep a record of the findings
Download your report and review packet when complete. Your team decides what to discuss with the 3PL.
Scope & pricing
Start with a single invoice.
The first Proof Scan is free. Choose wider coverage when you need to review more invoices.
Both paid options run the same checks. Choose by coverage: one invoice for $299, or up to ten invoices over ninety days for $1,500. For your first invoice, start with the free Proof Scan.
Free Proof Scan
$0No card required
One recent invoice and its applicable rate card. A private first look at supported billing differences.
- One invoice plus one rate card
- Supported billing checks
- Private findings and export when complete
Evidence Check
$299One time
Exactly one supported USD invoice CSV and one applicable USD rate-card CSV.
- One invoice plus one rate card
- Same audit engine as the free scan
- Evidence-linked findings report
Full 90-Day Audit
$1,500One time
Up to 10 supported USD invoice CSVs spanning up to 90 days, compared with one supplied rate card.
- Up to 10 invoices and one rate card
- Cross-invoice duplicate checks
- Downloadable findings report
All findings require review. No credit or refund from your 3PL is guaranteed. Continuous Monitor is planned and is not accepting paid enrollment.
What do I need to upload?
One invoice and the applicable contract or rate card. Automatic checks use supported structured USD CSVs. The free scan also accepts PDF, Excel, TSV and TXT files for assisted normalization; accepting those files does not mean the analysis is complete or guarantee a delivery time.
Will BillGuarded contact my 3PL?
No. You review the findings and decide what to share. A completed review can provide a downloadable packet to help with that conversation.
What if nothing is flagged?
You receive the result of the supported checks. No findings does not certify that every charge is correct or that every contract condition was assessed.
What does the paid audit add?
The Full 90-Day Audit covers up to 10 invoice CSVs over up to 90 days and can check for duplicates across files. The one-invoice Evidence Check and free scan use the same audit engine.
Are my files public?
No. Uploads and results use private access. Keep your report recovery link to yourself; anyone who receives it may be able to open your report.
Start with the recordsGive the next bill
Give the next bill
a closer look.
One invoice. The terms that apply to it. No card to get started.